Free IFTA Calculator
Upload rate cons and fuel receipts — get per-state totals ready to paste into your base-state IFTA portal. ~3 minutes.
Drop your documents here
Rate confirmations, fuel receipts, settlement statements
Free. Max 20 files. Images are resized in your browser before upload.
Last updated:
IFTA at a glance
| Filing frequency | Quarterly (4 returns per year) |
|---|---|
| Deadlines | Q1: April 30 · Q2: July 31 · Q3: October 31 · Q4: January 31 |
| Vehicle qualification | ≥2 axles + GVW > 26,000 lbs, OR ≥3 axles regardless of weight, operating in 2+ IFTA jurisdictions |
| Late penalty | $50 or 10% of tax due, whichever is greater (per return, not per state) |
| Record retention | 4 years minimum |
| Non-IFTA states | Oregon (Weight-Mile Tax), Alaska, Hawaii, District of Columbia |
| Surcharge states | Indiana, Kentucky, Virginia (added on top of per-gallon rate) |
| E-file mandatory | Utah (since 2021), North Carolina (since 2021), Rhode Island (since April 2024) |
How it works
Upload
Rate cons and fuel receipts — PDF, image, or phone photo.
We extract
Miles, gallons, and states pulled automatically — no data entry.
Download PDF
Per-state breakdown you can file through your base state's portal.
Already have clean per-jurisdiction totals from an ELD or fleet tool? Your state portal will take them straight — you may not need this.
This quarter? Free.
Every quarter after? Automatic.
You just did the hard part. Now stop doing it. On the paid OTR app, Plaid pulls every fuel buy daily, Samsara syncs your miles by state, and your PDF is ready on day 1 of the filing window — no manual entry.
Plaid bank sync
Every fuel transaction pulled the day it hits your account.
Fuel-card CSV import
WEX, Comdata, EFS, RTS — drop the file, done.
Samsara ELD miles
Actual miles per state, straight from the truck, no manual logs.
Daily IFTA accrual
Tax liability updates every night. Quarter-end = one-click PDF.
Common IFTA mistakes
8 traps that cost owner-operators time and money. Tap to expand.
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Common IFTA mistakes
8 traps that cost owner-operators time and money. Tap to expand.
Missing a second filing (OR, KY, NM, NY, CT)
IFTA isn't the whole picture. Oregon runs weight-mile instead of IFTA fuel tax. Kentucky's KYU, New Mexico's WDT, New York's HUT, and Connecticut's HUF (new since 2023) are separate weight-distance filings for heavy trucks — missing one is the #1 source of penalty surprises.
Missing the surcharge states (IN, KY, VA)
Indiana, Kentucky, and Virginia charge a separate surcharge on top of the regular fuel tax — the portal lists them as two lines. Surcharges are owed on miles driven in those states, so you can't offset them by buying fuel there.
Skipping a zero-mileage return
Every IFTA state requires a return every quarter — even if you didn't run that quarter. Skipping one is the fastest way to a license suspension at the next scale house.
Logging DC, AK, or HI miles as IFTA
Washington DC, Alaska, and Hawaii are not IFTA jurisdictions. Miles run there are non-IFTA miles — don't lump them into a neighboring state's total.
Forgetting the state-line fuel stop
Pumped 40 gallons in Kingman AZ before crossing into California? That's an AZ purchase, not a CA one. Easy to miss when you're reconstructing months later from a pile of receipts.
Using rate-con miles instead of actual driven miles
The rate con says 847. You actually ran 912 because of a detour and a fuel stop off-route. IFTA wants what you drove, not what the broker planned — odometer or ELD miles are the right number.
Mailing paper in a state that requires e-file
Utah (since 2021), North Carolina, and Rhode Island (since April 2024) only accept electronic IFTA returns. A paper return in those states either gets rejected or incurs a penalty.
Mixing toll-road and regular miles
Certain turnpike miles in PA, OH, and NY aren't always taxable under IFTA. Lump them in and you're overpaying — or reporting inconsistently with what the state expects.
FAQ
Straight answers about IFTA, what we file, what we don't. 6 questions inside.
+
FAQ
Straight answers about IFTA, what we file, what we don't. 6 questions inside.
Is this really free?+
Yes. One full calculation per IP, no catch, no email required. If you want to run it again next quarter you create a free account — past that, paid plans unlock the automation so you don't run it manually.
Do you file IFTA for me?+
No — you file through your base state's IFTA portal (your state DOR site or IFTA Clearinghouse). We prep the numbers and the worksheet so the filing takes minutes instead of a weekend.
What if I only ran one state this quarter?+
You might not owe an IFTA filing at all. Lower 48 carriers that stayed inside a single jurisdiction the entire quarter are generally exempt until they cross a state line. Check with your base state — and if you're borderline, run the calc anyway so you have the record.
What about Oregon weight-mile, NY HUT, NM WDT, KY KYU, CT HUF?+
Those are separate state-level programs, not IFTA. Oregon weight-mile, NY HUT, NM WDT, KY KYU, and Connecticut HUF (new since 2023) all file on their own systems. This calculator is IFTA only — if you run in those states you file twice.
Will you sell my data?+
No — not to brokers, not to factoring companies, not to insurance, not to anybody. Your fuel receipts and miles are yours.
Can I use this every quarter for free?+
The free calc is one-time per IP. For quarterly filing without the scramble, that's what the paid app is for — Plaid bank sync, fuel-card import, Samsara ELD miles, daily accrual. Run it free this quarter, decide after.
IFTA by state
Each state-specific guide covers the local IFTA portal, current quarterly rate, surcharge handling (Indiana, Kentucky, Virginia), additional filings (KYU, NY HUT, NM WDT, OR Weight-Mile, CT Highway Use Fee), and the state-specific mistakes that trip up owner-operators. Pick your base state — or the state that's been giving you trouble.
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