Free tools · Invoice generator
Free trucking invoice generator
The owner operator invoice template that fills itself in. Enter the load, the broker, and your charges — a clean professional invoice builds live, ready to print or save as a PDF. Free, no signup, nothing stored.
Free trucking invoice generator
Fill it in — the invoice builds itself
Nothing is uploaded. Everything stays in your browser; your own company info is remembered on this device.
In the print dialog, pick “Save as PDF” to download it. Print it empty for a blank fill-by-hand template.
Live preview — this is what prints
Your Company Name
Street address City, ST ZIP
INVOICE
# 1001
Bill to
Broker / shipper name
Date: —
Terms: Net 30
| Description | Amount |
|---|---|
| Freight — origin to destination | $0.00 |
| Total due | $0.00 |
Rate confirmation and signed BOL attached. Thank you for your business.
This makes one invoice. The app runs your whole billing desk.
Snap the rate con and the invoice builds itself — right rate, right broker, BOL attached. Then it tracks the due date, flags slow payers, and catches shortpays when the settlement lands.
30 days free · Cancel anytime
Free downloads
Owner-operator expense spreadsheet
CSV — opens in Excel or Google Sheets. Date, category, vendor, state, amount, payment method. The categories truckers actually track, with example rows to copy.
Blank invoice template (PDF)
Leave the generator above empty and hit “Print / save as PDF” — you get a blank fill-by-hand trucking invoice with all the right fields.
What goes on a trucking invoice
Brokers reject or sit on invoices that are missing basics. A trucking invoice that gets paid on time has all nine of these:
- Your company block — name, address, phone, email, USDOT/MC number
- Bill-to block — the broker or shipper's legal name and address
- Invoice number — sequential — start at 1001 and never reuse one
- Date and terms — invoice date plus Net 15/30/45 from your broker-carrier agreement
- Load / reference number — the broker's load number, so AP can match it
- The haul — origin to destination, e.g. "Freight — Columbus, OH to Dallas, TX"
- Accessorials — detention, lumper, layover, TONU — billed as their own lines
- Total due — one clear number at the bottom
- Attachments — rate confirmation + signed BOL; most brokers won't pay without the POD
One invoice per load. Send it the day you deliver — every day you wait is a day added to Net 30.
For subscribers
Inside, the invoice builds itself from the rate con.
- Snap the rate con — load, broker, and rate fill in automatically
- One tap sends the invoice with the rate con and BOL attached
- Due dates tracked on every invoice — slow payers get flagged
- When the settlement lands, it's checked against what you billed — shortpays get caught
30 days free · Cancel anytime
Frequently asked questions
Where can I get a free owner operator invoice template?
Right here. Fill in the generator on this page and print to PDF — or print it empty for a blank fill-by-hand trucking invoice template. It's free, there's no signup, and nothing you type is uploaded or stored on our servers.
What should a trucking invoice include?
Your company name and USDOT/MC number, the broker's name and address, an invoice number, the invoice date and payment terms, the load or reference number, a description of the haul (origin to destination), the agreed rate plus any accessorials like detention or lumper fees, and the total due. Attach the rate confirmation and the signed BOL — most brokers won't release payment without the proof of delivery.
How do I invoice a freight broker?
Send one invoice per load, referencing the broker's load number. Attach the rate confirmation and signed BOL, send it to the broker's accounts-payable email, and use the payment terms from your broker-carrier agreement — Net 30 is the most common. Keep a copy and track the due date; if payment runs past terms, follow up in writing.
How do I make an invoice as a truck driver with my own authority?
Use the free generator on this page: enter your company info, the broker's info, the load number, and your charges — the invoice builds as you type, then prints to a clean PDF. Your company details are remembered on your device, so the next invoice takes about a minute.
Is there a free expense spreadsheet for owner operators?
Yes — download the free owner-operator expense spreadsheet template on this page. It's a CSV that opens in Excel or Google Sheets with columns for date, category, vendor, state, and amount, using the expense categories truckers actually track: fuel, maintenance, tires, insurance, tolls, permits, parking, and more.
See it catch real money
60-second tour — a caught shortpay, a slow broker, your weekly numbers. No signup.
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Invoices that build, send, and chase themselves
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